iRely

Home Office Gains

SAVE TIME

Energy Trac’s benefits really hit home at the home office. By electronically importing invoice information instead of manually entering tickets, real-world experience has shown a home office labor savings of one hour per driver per day. For organizations with 5 trucks or more, this has proven to amount to a 90 percent increase in efficiency. What could you do with an extra 5 hours per day?

IMPROVE ACCURACY

Energy Trac is built around the principle that there should only be one version of the truth. By not manually re-entering ticket information, errors such as typing in wrong amounts, applying tickets to the wrong accounts, and losing tickets in shuffling paperwork are eliminated. Because pricing, contract, credit limits, and tax information are automatically taken into account when generating invoices in the truck, the number of driver pricing errors is greatly reduced.

Energy Trac also makes it easy to reconcile end-of-day inventory and methods of payments. Ensure that you’ve accounted for all your gallons sold, and identify problems and take action before they get out of hand.

BETTER MANAGE DRIVERS AND ROUTES

Energy Trac allows the home office to better extend their reach to the drivers. Petroleum Managers can configure routes through Energy Trac or through iRely’s Tank Management program within iRely Petroleum to make your drivers’ routes more efficient, including temporary routes for when drivers fill-in for one another. Managers can force daily truck inspections, DOT inspections, BOL, and MSDS Sheets to ensure legal compliance. And, with daily fuel reconciliation, managers can quickly spot and remedy driver errors.

Integration

The key to Energy Trac is in its tight integration to the home accounting system and electronic meter registers. All the function of the customer, tank, contract, pricing, and tax information tracked at the home office can be assigned to the truck to ensure you don’t have to manage that information a second time. By interfacing with electronic meter registers, you can be certain of fuel counts; therefore, customer bills will be accurate. Energy Trac interfaces with all major electronic registers including Mid:COM and Liquid Controls.

One Solution

CREDIT MANAGEMENT

iRely Petroleum’s built-in A/R and Credit Management tools are essential to improving cash flow and reducing bad debt in a fraction of the time it takes with traditional methods. By infusing A/R into our product, all inventory, blending, cost, price, and sales transaction information interact to form a solid defense against losing dollars to delinquent accounts. iRely allows you to flag over-due accounts, limit the amount of credit offered to a customer, and to employ tools such as EFT and budget accounts to improve collections.

GENERAL LEDGER

iRely General Ledger categorizes and summarizes your accounting data by both units and dollars so you can easily review various expense or income categories. Compare these categories to budgets or prior periods for up to 5 years. This vital management information can be used to increase the profits of your business by allowing you to spot and reinforce income-generating areas, eliminate waste, locate areas which are over budget, and implement actions for correction. Drill down to the source transaction in iRely Petroleum from iRely GL, eliminating time spent on researching transactions

ACCOUNTS PAYABLE/BANK ACCOUNT

iRely AP/Bank Account connects seamlessly with iRely Petroleum saving time and eliminating duplicate entry. iRely implements a receipt-verify process on pending payables created in iRely Petroleum to ensure that you never pay for items you don’t receive. Additionally, iRely offers Positive Pay which ensures that only the checks you write get cashed by the bank. Our reoccurring payables screen allows you to eliminate manual entries on recurring invoices. Reduce entry errors by matching invoices to purchase orders, ensuring you pay the appropriate amount.

PAYROLL

iRely Payroll helps you maintain employee payroll information, calculate taxes, handle voluntary deductions, an print payroll checks. Eliminate tedious manual payroll calculations and save time gathering and preparing quarterly and yearly tax information.

PATRONAGE

iRely Patronage is a key component to managing member-owned fuel distributors. Save time when calculating refund checks and preparing iRS and other government documentation with iRely Patronage. Track sales volumes on which to base refunds as well as stock dividends.

ECOMMERCE

Give your customers the ability to access their accounts online 24/7. Improve customer service while reducing the time you spend on the phone. iRely eCommerce is secure, robust, and accessible through your website in real-time.

EDOCS

iRely’s eDocs Suite comprises three products: eSignatures, eForms, and eDistribution. These products come together to allow you take a green approach by doing business electronically. Capture signatures electronically, create, view, and store electronic forms, and distribute these forms to your customers through email and fax. Save time, save space, save paper, and save money.

C-STORE

Do you operate convenience stores in addition to distributing petroleum products? iRely C-Store manages every aspect of the petroleum retail business effectively and efficiently. It centralizes your pricebook and streamlines your daily operations. iRely C-Store allows you to maximize your inventory, merchandising, and pricing to ensure you make more money. Both iRely C-Store and iRely Petroleum are proven stand-alone solutions for even the largest organizations, but together they create an unrivaled complete solution for the petroleum wholesaler and retailer.

Industry Partners

iRely forges strong industry partnerships.  We partner with numerous industry suppliers creating exceptional electronic interfaces and synergistic programs.  Additionally, we support local industry associations to stay on top of legislative and local environmental changes.